1. PURPOSE: Guideline & Policy for the Application of Scholarship, Recipient’s responsibilities, and procedures for disbursement of scholarship
2. SCOPE a. This policy applies to all Harvest Girls International scholarship applicants and recipients. b. This policy describes the organization’s objectives and policies regarding maintaining the cohesiveness of the scholarship process and information. c. Present a fair practice of distribution and to provide impact and empowerment to college students to maintain focus and goal achievement during their college education.
3. DEFINITIONS Terms used to refer to all said parties involved in the Scholarship Application and Recipient process Term: Applicant Definition: Young ladies ages 18 – 22 years of age who have graduated from High School in the Indianapolis and surrounding areas Term: Recipient Definition: Applicant that has met all of the guidelines and has been selected by the Harvest Girls International, Inc. Board to receive a scholarship from “If The Shoe Fits” White Party Fundraising Event Term: Harvest Girls International, Inc. Board Definition: Board of the organization, Harvest Girls International, Inc. who make decisions for the organization for guidelines and procedures; operate and govern the financial stability of Harvest Girls International, Inc.
4. RESPONSIBILITIES a. Harvest Girls International, Inc. Board 1) Establish program objectives 2) Approve applicant and select recipients 3) Provide training for recipients 4) Enforce sanctions, develop privacy policies & address complaints 5) Ensures retention of policies and procedures, complaints, and investigative materials to meet compliance requirements. b. Administrator, Vice President, Program Coordinator 1) Develops and implements training program for recipients to empower them to maintain self-esteem, goal setting, overcoming challenges and providing resources for continued education success. 2) Documents the delivery of training and outcomes. c. Applicant/Recipient responsibilities 1) Understand and comply with the organization’s policies regarding the Scholarship process 5. Applicant Requirements a. Must Complete Application and Essay that has been provided by Harvest Girls International, Inc. for Scholarship b. Latest GPA Official Document from graduating High School c. Acceptance Letter from College applicant is attending d. Must be a High School Senior in graduating status and attending College 6. Recipient Requirements a. Must attend “If the Shoe Fits” White Party Fundraising Event to receive Scholarship b. A two- minute speech about how recipient plans to achieve their goals and how Harvest Girls have helped them and how the awarded scholarship will help them succeed. c. May be asked to be a hostess at the “If The Shoe Fits” White Party Fundraising Event. d. Must Sell Nine tickets to White Party for your personal table. Must have ticket sales completed by deadline give to recipient by Harvest Girls International. e. Must Attend Empowerment Classes and Luncheon for Recipients for Empowerment Training and instruction. 7. Scholarship Awards a. Awarded Scholarship amounts will be announced the day of the event b. Awarded amounts will be determined by Harvest Girls Board based upon GPA (scholarships range from $250 to $1000) c. Distribution of awards will be determined by Harvest Girls Board d. Disbursements of total amount of awarded scholarship could be divided by semester as determined by Harvest Girls International, Inc. 8. Follow-up Guidelines for Scholarship Recipients a. Each Recipient must maintain contact with Harvest Girls Facilitators throughout their first year of college b. Provide feedback for measurement of outcomes for program c. Provide transcript to validate GPA d. Volunteer time with organization when home on break e. Follow-up compliance qualifies Recipient for nomination to the Continuing Education Grant of $250 for the next year 9. Sanctions a. Any applicant that solicits funds in the name of Harvest Girls International, Inc. for the use of their own purpose and personal gain will be disqualified from receiving scholarship award or any financial support from “If The Shoe Fits” White Party Fundraising Event or the organization, Harvest Girls International, Inc.